Google Docs has a great feature that can save a lot of work when it comes to formatting your document properly: the ability to select multiple sections of text at once. If you have two sentences separated by a heading or want to apply the same effect to three different words in a paragraph, you can now do so by simply selecting the text at the same time and applying your changes.
Selecting multiple sections of text is extremely simple: select the first piece of text as you normally would, and then press either the Command key (⌘) or the Control key, depending on whether you are using a Mac or Windows computer. Keep holding it down and select the other pieces of text you want. Once you have selected everything, you can drop them off and change as many formatting bits as you want using the toolbar.
It’s a small thing, but if you have a lot of text to format, using this feature will definitely be easier than, say, using the formatting drawing tool that lets you highlight one piece of text and copy its formatting to another. While this tool does this so that you do not have to define each parameter on its own, it could require many more clicks depending on how many pieces of text you are trying to change.
The feature can also be used for things other than formatting – say you want to cut a few paragraphs and move them or you want to add a comment that is relevant to many sentences. Multiple choice makes it easy.
There are some cases where using the feature will not be the best option. For example, if you are trying to change every header in your document, it would probably be better to just change the style instead of trying to select each header manually. To do this, you can format a header the way you want, then go to the style section, select the header layer, and click ‘Update’ [style] to fit.”
While multiple choice may not be the perfect tool each It’s definitely great that Google added it as an option – especially since there are some desktop word processors that do not seem to have this feature (if you know how to do this on Apple Pages, let me know). In an announcement post, Google says the feature will be released to everyone’s accounts over the next 15 days, so if you do not already have it, you will not have to wait long.